Viewing scheduled emails in Outlook involves checking the Outbox or the Delay Delivery folder. If you have ever wondered how do i view my scheduled emails in outlook, you are not alone—many users schedule messages for later delivery but struggle to find them afterward. This guide walks you through every method, from the desktop app to the web version and mobile, so you can locate, edit, or cancel those delayed emails quickly.
Scheduling emails in Outlook is a powerful feature. You set a message to send at a specific time, but then you forget where it hides. Don’t worry—it is not lost. The email sits in a temporary holding area until its scheduled send time. Let me show you exactly where to look.
Understanding Where Scheduled Emails Go In Outlook
Before we get into the steps, you need to know the basic logic. When you schedule an email in Outlook, it does not go straight to the Sent Items folder. Instead, it stays in the Outbox folder until the delivery time arrives. At that moment, Outlook sends it automatically and moves it to Sent Items.
This applies to both the classic desktop version and Outlook on the web. However, there is one exception: if you use the “Delay Delivery” feature (available in the desktop app), the email might also appear in a special folder called “Drafts” or “Outbox” depending on your settings.
So, the answer to “how do i view my scheduled emails in outlook” is almost always the Outbox folder. But there are nuances. Let me break it down by platform.
How Do I View My Scheduled Emails In Outlook Desktop App
The Outlook desktop app (part of Microsoft 365 or Office) is the most common version. Here is how to find your scheduled emails step by step.
Step 1: Open The Outbox Folder
On the left sidebar, you see your folder list. Look for “Outbox.” It is usually under your main mailbox, above “Sent Items.” Click on it. If you do not see Outbox, you might need to expand the folder list by clicking the small arrow next to “Folders” at the bottom of the sidebar.
Step 2: Check The Drafts Folder
Sometimes, scheduled emails do not appear in Outbox. Instead, they stay in “Drafts” until the scheduled time. This happens if you closed the email window without sending it. Open the “Drafts” folder and look for any message with a future send time. You can see the scheduled time in the message header or by opening the email.
Step 3: Use The Delay Delivery Option
If you used the “Delay Delivery” feature (found under Options > Delay Delivery), the email might be in a different state. Go to the “Outbox” folder. Right-click on the email and select “Properties.” In the Properties window, look for “Do not deliver before” date and time. That confirms it is scheduled.
Here is a quick tip: if you have multiple scheduled emails, sort the Outbox by the “Send Time” column. Right-click the column header and add “Send Time” if it is not visible. This shows you exactly when each email will go out.
Step 4: Edit Or Cancel A Scheduled Email
Once you find the email, double-click it to open it. Make any changes you want. Then, click “Send” again. This updates the schedule. To cancel, simply delete the email from the Outbox or Drafts folder. It will not send.
One common mistake: if you see the email in Outbox but it does not have a future time, it might be stuck due to a connectivity issue. Check your send/receive settings.
How Do I View My Scheduled Emails In Outlook On The Web
Outlook on the web (OWA) is the browser-based version. It works similarly but has a slightly different interface. Here is how to find scheduled emails there.
Step 1: Go To The Outbox Folder
On the left pane, scroll down to find “Outbox.” Click it. You will see all emails waiting to be sent, including scheduled ones. The scheduled time appears under the “Scheduled” column. If you do not see this column, click “View” > “Columns” and add “Scheduled.”
Step 2: Check The Drafts Folder
Again, some scheduled emails might be in “Drafts.” Open the “Drafts” folder. Look for any email with a note like “Scheduled: [date and time]” in the preview. Open it to confirm.
Step 3: Use The “Scheduled” Filter
Outlook on the web has a handy filter. In the Outbox folder, click the “Filter” button (funnel icon) at the top. Select “Scheduled.” This shows only emails with a future delivery time. It is the fastest way to find them.
Step 4: Edit Or Delete A Scheduled Email
Open the email from Outbox or Drafts. Make your changes. Then, click “Send” to update the schedule. To cancel, select the email and click “Delete” or “Discard.” The email will not be sent.
Note: If you schedule an email and then close your browser, the email stays in Outbox. It will send when the time comes, as long as Outlook is open in the background or your server processes it.
How Do I View My Scheduled Emails In Outlook Mobile App
The Outlook mobile app (iOS and Android) also supports scheduled emails. Finding them is straightforward.
Step 1: Open The Outbox Folder
In the app, tap the menu icon (three lines) in the top-left corner. Scroll down to “Outbox.” Tap it. You will see all unsent and scheduled emails. The scheduled time is displayed below the subject line.
Step 2: Check The Drafts Folder
If the email is not in Outbox, go to “Drafts.” Tap the menu icon and select “Drafts.” Look for any email with a future date. Open it to see the schedule.
Step 3: Edit Or Cancel
Tap the email to open it. Edit the content or the scheduled time. Then, tap the send button (paper plane icon) to update. To cancel, delete the email from Outbox or Drafts.
One thing to note: the mobile app sometimes syncs slowly. If you just scheduled an email, it might take a few seconds to appear in Outbox. Pull down to refresh the folder.
Common Issues When Viewing Scheduled Emails
Sometimes, you cannot find your scheduled email. Here are the most common reasons and fixes.
- Email already sent: If the scheduled time has passed, the email moved to Sent Items. Check there.
- Outbox not visible: In the desktop app, you might have collapsed the folder list. Click the “…” or “Folders” button at the bottom of the sidebar to expand.
- Email stuck in Drafts: If you did not click “Send” after scheduling, the email is still a draft. Open it and send it again.
- Server delay: In Outlook on the web, scheduled emails might take a few minutes to appear. Refresh the page.
- Deleted by mistake: If you accidentally deleted the email, check the “Deleted Items” folder. You can recover it and reschedule.
Another issue: if you use the “Delay Delivery” feature with a rule, the email might not appear in Outbox at all. Instead, it stays in the “Drafts” folder until the rule triggers. This is rare but possible.
How To View Scheduled Emails Using Search
If you have many emails and cannot find the scheduled one, use search. This works on all platforms.
Desktop App
Click the search bar at the top. Type “scheduled” or “delay delivery.” You can also search by the recipient’s name or subject. Then, filter by folder: select “Outbox” or “Drafts” from the search results.
Outlook On The Web
Click the search box. Type “scheduled” or “future send.” The search will show emails with those terms. You can then filter by folder using the dropdown.
Mobile App
Tap the search icon (magnifying glass). Type “scheduled” or the recipient’s name. Then, tap “Outbox” or “Drafts” in the results to narrow it down.
Search is especially useful if you have hundreds of emails and do not want to scroll through folders.
How Do I View My Scheduled Emails In Outlook Using The “Send Later” Feature
Outlook 365 and newer versions have a “Send Later” button. This is different from the classic Delay Delivery. Here is how to find emails sent with this feature.
Step 1: Open Outbox
All “Send Later” emails go to the Outbox folder. They stay there until the scheduled time. You can see the exact send time in the “Scheduled” column.
Step 2: Edit The Schedule
Open the email. Click “Send Later” again. You can change the date and time. Then, click “Send” to save the new schedule.
Step 3: Cancel The Email
Delete it from Outbox. That is it. The email will not be sent.
This feature is available in the desktop app and on the web. It is the easiest way to schedule emails, and finding them is simple.
How To View Scheduled Emails In Outlook For Mac
Outlook for Mac works similarly to the Windows version. Here is how to find scheduled emails.
Step 1: Open The Outbox Folder
On the left sidebar, click “Outbox.” If you do not see it, go to “View” > “Folder Pane” > “Show All Folders.” Then, look for Outbox.
Step 2: Check Drafts
If the email is not in Outbox, check “Drafts.” Open the email to see if it has a scheduled time.
Step 3: Use The “Schedule” Option
In Outlook for Mac, you can also use the “Schedule” button when composing. Emails sent this way go to Outbox. To find them, just look in Outbox.
Editing or canceling is the same: open the email, make changes, and send it again, or delete it.
How To View Scheduled Emails In Outlook 2016 Or Older
Older versions of Outlook (2016, 2019) use the classic “Delay Delivery” feature. Here is how to find those emails.
Step 1: Open The Outbox Folder
Click “Outbox” in the folder list. If you do not see it, go to “View” > “Navigation Pane” > “Folder List.” Then, find Outbox.
Step 2: Check The Drafts Folder
Sometimes, delayed emails stay in Drafts. Open “Drafts” and look for emails with a future send time. You can see the time in the message header.
Step 3: Use The “Properties” Window
Right-click the email in Outbox and select “Properties.” Look for “Do not deliver before.” This shows the scheduled time. If it is blank, the email is not scheduled.
Note: In older versions, the “Send Later” feature is not available. You must use Delay Delivery.
Tips For Managing Scheduled Emails
Here are some practical tips to avoid confusion.
- Always check the Outbox folder first. It is the primary location for scheduled emails.
- Use the “Scheduled” filter in Outlook on the web to see only future emails.
- Set a reminder to review your Outbox before you leave work. This prevents forgotten emails.
- If you schedule many emails, create a rule to move them to a custom folder. This is advanced but useful.
- Do not close Outlook completely if you want scheduled emails to send. It must run in the background.
One more thing: if you use shared mailboxes or delegate access, scheduled emails might appear in the delegate’s Outbox. Check with your IT admin if you cannot find them.
Frequently Asked Questions
How Do I See All Scheduled Emails In Outlook At Once?
Open the Outbox folder. In the desktop app, sort by the “Send Time” column. In Outlook on the web, use the “Scheduled” filter. This shows all emails with a future delivery time.
Why Can’t I Find My Scheduled Email In Outlook?
It might have already been sent. Check the Sent Items folder. Or, it could be in Drafts if you did not click “Send” after scheduling. Also, ensure you are looking in the correct mailbox if you have multiple accounts.
Can I View Scheduled Emails In Outlook Without Opening Them?
Yes. In the Outbox folder, you can see the subject, recipient, and scheduled time in the list view. In Outlook on the web, the “Scheduled” column shows the time. You do not need to open each email.
How Do I Cancel A Scheduled Email In Outlook?
Go to the Outbox folder. Select the email and delete it. Or, open it and click “Discard.” The email will not be sent. If it is already in the process of sending, you might not be able to cancel it.
Do Scheduled Emails Send If Outlook Is Closed?
In the desktop app, Outlook must be running for scheduled emails to send. If it is closed, they will send the next time you open Outlook. In Outlook on the web, the server handles sending, so it works even if you close the browser.
Final Thoughts On Viewing Scheduled Emails
Now you know exactly how do i view my scheduled emails in outlook. The key is to check the Outbox folder first, then Drafts if needed. Use the search function if you have many emails. On the web, the “Scheduled” filter is your best friend. On mobile, it is just a tap away.
Remember, scheduled emails are not lost. They are just waiting. With these steps, you can find, edit, or cancel them in seconds. Practice once or twice, and it will become second nature.
If you still have trouble, check your Outlook version or contact your IT support. Sometimes, company policies affect how scheduled emails are stored. But for most users, the Outbox folder is the answer.
Go ahead and try it now. Open your Outbox and see what is waiting. You might find an email you forgot about. That is the beauty of scheduling—it keeps your communication timely without you having to remember every detail.