How To Stop Getting Emails From Teams : Microsoft Teams Email Notification Settings

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Microsoft Teams keeps emailing you about every chat, but you can silence those alerts. If you’re wondering how to stop getting emails from teams, you’ve come to the right place. This guide walks you through every method to turn off those notifications, so your inbox stays clean and your focus stays sharp.

Teams sends emails for missed messages, mentions, and channel activity. It can get overwhelming fast. But you have full control over what lands in your inbox. Let’s break it down step by step.

Why Does Teams Send So Many Emails?

Teams sends emails to keep you in the loop when you’re away from the app. It’s a default setting. But for many people, it creates noise instead of value. The emails cover missed chats, @mentions, replies, and even channel announcements.

The good news is you can customize these settings. You can stop all emails, or just the ones you don’t need. Here’s how to do it.

How To Stop Getting Emails From Teams (Desktop App)

This is the most common method. Use the desktop app for Windows or Mac. The steps are almost identical.

Step 1: Open Settings

  1. Open Microsoft Teams on your computer.
  2. Click your profile picture at the top right.
  3. Select Settings from the dropdown menu.

Step 2: Go To Notifications

  1. In the Settings window, click Notifications on the left sidebar.
  2. Scroll down to the Email section.

Step 3: Turn Off Email Notifications

  1. You’ll see a toggle switch for “Send email notifications when I’m inactive.”
  2. Turn this toggle off. This stops all Teams emails.
  3. Alternatively, you can keep it on but adjust the frequency. Choose “Only for missed calls and voicemail” or “Off” for everything else.

That’s it. You’ve just learned how to stop getting emails from teams using the desktop app. But there are more ways to fine-tune things.

How To Stop Getting Emails From Teams (Web App)

The web app works the same way. Open Teams in your browser and follow these steps.

Step 1: Access Settings

  1. Click your profile picture at the top right.
  2. Choose Settings from the menu.

Step 2: Find Notifications

  1. Click Notifications in the left panel.
  2. Scroll to the Email section.

Step 3: Disable Emails

  1. Toggle off “Send email notifications when I’m inactive.”
  2. Or set it to “Only for missed calls and voicemail.”

Both methods are quick. But if you want to stop emails for specific channels or chats, keep reading.

How To Stop Emails For Specific Channels

Maybe you don’t want to turn off all emails. You just want to mute a noisy channel. Here’s how.

Mute A Channel In Teams

  1. Go to the channel you want to mute.
  2. Click the three dots (…) next to the channel name.
  3. Select Channel notifications.
  4. Under “All new posts,” choose Off.
  5. Click Save.

This stops email notifications for that channel. You’ll still see posts when you open Teams, but no emails.

Mute A Chat Or Conversation

  1. Open the chat you want to mute.
  2. Click the three dots (…) at the top right of the chat window.
  3. Select Mute conversation.

Muting a chat stops email alerts for that conversation. It’s a simple fix for one-off distractions.

How To Stop Getting Emails From Teams On Mobile

You can also manage email settings from the Teams mobile app. The steps are similar.

On IPhone Or IPad

  1. Open the Teams app.
  2. Tap your profile picture at the top left.
  3. Tap Settings.
  4. Tap Notifications.
  5. Scroll to Email notifications and toggle it off.

On Android

  1. Open Teams.
  2. Tap the menu icon (three lines) at the top left.
  3. Tap Settings.
  4. Tap Notifications.
  5. Find Email notifications and turn it off.

Mobile settings sync with your account. So changes here affect all devices.

How To Stop Emails From Teams Admin (For IT Pros)

If you’re an admin, you can control email settings for your whole organization. This is useful if you want to reduce email clutter for everyone.

Using The Teams Admin Center

  1. Go to the Teams admin center.
  2. Click Messaging policies in the left menu.
  3. Select a policy or create a new one.
  4. Find the setting “Send email notifications when users are inactive.”
  5. Set it to Off.
  6. Assign the policy to users or groups.

This stops all Teams emails for those users. But remember, it also removes useful alerts. Use it carefully.

How To Stop Getting Emails From Teams Using Outlook Rules

If you can’t change Teams settings (maybe your IT department locked them), you can use Outlook rules. This is a workaround.

Create A Rule In Outlook

  1. Open Outlook on your computer.
  2. Go to the Home tab.
  3. Click Rules > Manage Rules & Alerts.
  4. Click New Rule.
  5. Select “Apply rule on messages I receive.”
  6. Click Next.
  7. Under conditions, check “with specific words in the sender’s address.”
  8. Click the underlined link and type @teams.microsoft.com.
  9. Click Add and then OK.
  10. Click Next.
  11. Under actions, choose “delete it” or “move it to a folder.”
  12. Click Finish.

This rule will automatically delete or archive all emails from Teams. It’s a bit brute-force, but it works.

How To Stop Getting Emails From Teams For Specific Activities

You can fine-tune which activities trigger emails. This gives you more control.

Adjust Activity Types

  1. Open Teams Settings > Notifications.
  2. Under Email, click Edit next to “Send email notifications when I’m inactive.”
  3. You’ll see a list of activities: missed calls, voicemail, @mentions, replies, etc.
  4. Uncheck the ones you don’t want emails for.
  5. Click Save.

For example, you can keep emails for @mentions but turn off replies. This way you only get important alerts.

How To Stop Getting Emails From Teams When You’re On Vacation

If you’re away, you might want to pause all emails temporarily. Teams has a setting for this.

Set Your Status To Away Or Do Not Disturb

  1. Click your profile picture.
  2. Set your status to Away or Do not disturb.
  3. This doesn’t stop emails entirely, but it reduces them.

Use The Out Of Office Feature

  1. In Teams, click your profile picture.
  2. Select Set status message.
  3. Check “Show when people message me.”
  4. Type your out-of-office message.
  5. Check “Notify people when I’m away.”

This won’t stop emails, but it tells others you’re not available. Combine it with the email settings above for full silence.

Common Issues When Stopping Teams Emails

Sometimes the settings don’t stick. Here are common problems and fixes.

Emails Still Coming After Turning Off

  • Check if you have multiple Teams accounts. You might have changed settings on the wrong one.
  • Clear your Teams cache. Go to %appdata%\Microsoft\Teams and delete the contents. Restart Teams.
  • Check if your IT policy overrides your settings. If so, contact your admin.

Can’t Find The Email Settings

  • Make sure you’re using the latest version of Teams.
  • Try the web app instead of the desktop app.
  • Some settings are hidden if you’re using a guest account.

Settings Reset After Update

  • Teams updates can sometimes reset your preferences. After an update, check your notification settings again.

How To Stop Getting Emails From Teams For Guests

If you’re a guest in someone else’s organization, your settings might be limited. Here’s what you can do.

Guest Settings

  1. Open Teams and go to Settings > Notifications.
  2. Look for the email section. It might be missing or grayed out.
  3. If it’s grayed out, you can’t change it. Contact the host organization’s admin.

As a guest, you can still mute individual channels and chats. That’s your best bet.

How To Stop Getting Emails From Teams On Mac

The Mac version of Teams works the same as Windows. But there’s one extra step.

Mac-Specific Steps

  1. Open Teams on your Mac.
  2. Click the Teams menu at the top left.
  3. Select Preferences.
  4. Click Notifications.
  5. Find the email section and toggle it off.

That’s it. The interface is slightly different, but the settings are the same.

How To Stop Getting Emails From Teams Without Affecting In-App Notifications

You can stop emails but keep getting notifications inside Teams. This is the best setup for most people.

Keep In-App Alerts, Stop Emails

  1. Go to Settings > Notifications.
  2. Under Email, turn off “Send email notifications when I’m inactive.”
  3. Leave the other notification settings as they are.

Now you’ll see alerts in Teams but won’t get emails. Your inbox stays clean, but you don’t miss anything important.

How To Stop Getting Emails From Teams For Missed Calls

Missed call emails can be annoying. Here’s how to stop them specifically.

Disable Missed Call Emails

  1. Open Teams Settings > Notifications.
  2. Under Email, click Edit.
  3. Uncheck “Missed call” from the list.
  4. Click Save.

Now you won’t get emails for missed calls. You’ll still see them in the app.

How To Stop Getting Emails From Teams For Voicemail

Voicemail emails are separate from missed calls. You can turn them off too.

Disable Voicemail Emails

  1. Same path: Settings > Notifications > Email > Edit.
  2. Uncheck “Voicemail.”
  3. Save.

Now voicemails will only show in Teams, not in your email.

How To Stop Getting Emails From Teams For @Mentions

@mentions are important, but you might not want emails for every one.

Disable @Mention Emails

  1. Go to Settings > Notifications > Email > Edit.
  2. Uncheck “When I’m @mentioned.”
  3. Save.

You’ll still see @mentions in Teams, but no emails.

How To Stop Getting Emails From Teams For Channel Activity

Channel posts can generate a lot of emails. Here’s how to stop them.

Disable Channel Email Notifications

  1. Go to the specific channel.
  2. Click the three dots > Channel notifications.
  3. Set “All new posts” to Off.
  4. Save.

This stops emails for that channel. Repeat for other channels.

Frequently Asked Questions (FAQ)

How Do I Stop Getting Emails From Teams Permanently?

Go to Settings > Notifications and turn off “Send email notifications when I’m inactive.” This stops all Teams emails permanently until you change it back.

Can I Stop Teams Emails Without Turning Off Notifications In The App?

Yes. The email setting is separate from in-app notifications. Turn off email notifications and keep in-app alerts on.

Why Am I Still Getting Teams Emails After Turning Them Off?

Check if you have multiple accounts. Also, clear your Teams cache. If you’re in an organization, your IT policy might override your settings. Contact your admin.

How Do I Stop Getting Emails From Teams For A Specific Chat?

Mute the chat. Open the chat, click the three dots, and select “Mute conversation.” This stops emails for that chat.

Can I Stop Teams Emails Using Outlook?

Yes. Create a rule in Outlook to delete or move emails from @teams.microsoft.com. This is a workaround if you can’t change Teams settings.

Final Tips For Managing Teams Emails

Stopping emails from Teams is easy once you know where to look. But here are a few extra tips to keep your inbox under control.

  • Check your settings after each Teams update. Updates sometimes reset preferences.
  • Use the “Do not disturb” status during focused work hours.
  • Create an Outlook rule as a backup if settings don’t stick.
  • Talk to your IT admin if you need organization-wide changes.

You now know exactly how to stop getting emails from teams. Take a few minutes to adjust your settings today. Your inbox will thank you.